Bottled Science Ltd - Privacy Notice

This Privacy Notice provides details of the personal data we collect from you, what we do with it, how you might access it and who it might be shared with.

Our Contact Information (Data Controller)

Bottled Science Ltd
5 Drummond Place, St Margaret's Business Park
Twickenham
TW1 1JN
United Kingdom
Telephone: +448451300205
Company Email: info@skinade.co.uk

What we do with your personal data

We process personal data only for the purpose for which they are collected. The purpose is dependent on whether you use only our website, or additionally, our services. If you use our services you are required to register and we collect your personal data. We use this personal data for the provision of the service or the performance of the contract. We may use your personal data for other similar purposes, including marketing and communications, but that will only occur in the case we have your consent or another legal justification for doing so.

From our Suppliers we process and retain personal data for the following purposes and periods, with the applicable legal basis.

Processing purpose	Legal basis	Retention period
Budget management	6(1)(f) - it's in our legitimate interest (Business operations and due Diligence)	Until contract completed
Business operations and due diligence	6(1)(f) - it's in our legitimate interest (Business operations and due Diligence)	Until contract completed
Supplier Management	6(1)(f) - it's in our legitimate interest (Business operations and due Diligence)	Until contract completed
Video surveillance	6(1)(f) - it's in our legitimate interest (Business operations and due Diligence)	6 months
Trust Information - Meeting Notes	6(1)(f) - it's in our legitimate interest (Information, system, network and cyber security)	Until service completed

From our Previous Tax Advisor we process and retain personal data for the following purposes and periods, with the applicable legal basis.

Processing purpose	Legal basis	Retention period
Communications, marketing and intelligence	6(1)(a) - we have the data subject's consent	Until consent withdrawn
Information, system, network and cyber security	6(1)(f) - it's in our legitimate interest (Information, system, network and cyber security)	Until service completed

From our Insurance Company Representative we process and retain personal data for the following purposes and periods, with the applicable legal basis.

Processing purpose	Legal basis	Retention period
Business operations and due diligence	6(1)(f) - it's in our legitimate interest (Business operations and due Diligence)	Until tax or other retention period expires
Communications, marketing and intelligence	6(1)(a) - we have the data subject's consent	Until consent withdrawn
Support requests	6(1)(b) - we have a contract with the data subject	Until service completed
Personalisation and customisation of the online experience	6(1)(f) - it's in our legitimate interest (Business operations and due Diligence)	Until service completed
Trust Information - Meeting Notes	6(1)(f) - it's in our legitimate interest (Information, system, network and cyber security)	Until service completed

From our None we process and retain personal data for the following purposes and periods, with the applicable legal basis.

Processing purpose	Legal basis	Retention period
Business operations and due diligence	6(1)(f) - it's in our legitimate interest (Business operations and due Diligence)	Until tax or other retention period expires
Communications, marketing and intelligence	6(1)(b) - we have a contract with the data subject	Until service completed
Support requests	6(1)(b) - we have a contract with the data subject	Until service completed
Debt management	6(1)(f) - it's in our legitimate interest (Business operations and due Diligence)	Until tax or other retention period expires
Sales and Distribution of Products and Services	6(1)(b) - we have a contract with the data subject	Until service completed
Trust Information - Meeting Notes	6(1)(f) - it's in our legitimate interest (Information, system, network and cyber security)	Until service completed

From our Temporary Workers we process and retain personal data for the following purposes and periods, with the applicable legal basis.

Processing purpose	Legal basis	Retention period
Employee Recruitment and Employment	6(1)(b) - steps are required prior to a contract with the data subject	3 years

What personal data do we collect?

The personal data we collect depends on whether you just visit our website or use our services. If you visit our website, you do not need to provide us with any personal data. However, your browser transmits some data automatically, such as the date and time of retrieval of one of our web pages, your browser type and settings, your operating system, the last web page you visited, the data transmitted and the access status, and your IP address.

If you use our services, personal data is required to fulfill the requirements of a contractual or service relationship, which may exist between you and our organisation.

We collect:

• Online Identifiers
• Digital Images
• Financial Details
• Employment History
• Education History
• Location Information
• Name
• Telephone contact details
• Banking Details
• Visual Images
• Confidential Correspondence
• Credit History
• Email, Social Networks

We collect your personal data from the following indirect sources

Data subject type	Personal data type	Indirect source name
Insurance Company Representative	Location Information	Stockists Customer
Insurance Company Representative	Name	Stockists Customer
Insurance Company Representative	Telephone contact details	Stockists Customer
Insurance Company Representative	Email, Social Networks	Stockists Customer

Who might we share your personal data with?

To maintain and improve our services, your personal data may need to be shared with or disclosed to service providers, other Controllers or, in some cases, public authorities. We may be mandated to disclose your personal data in response to requests from a court, police services or other regulatory bodies. Where feasible, we will consult with you prior to making such disclosure and, in order to protect your privacy, we will ensure that we will disclose only the minimum amount of your information necessary for the required purpose.

We transfer personal data to the following organisations and countries:

Data subject type	Organisation name	Type	Country
Previous Tax Advisor	Eat Sleep Breathe	Processor	United Kingdom
Previous Tax Advisor	Zendesk	Processor	United States
Insurance Company Representative	DHL	Processor	United Kingdom
Insurance Company Representative	DPD	Processor	United Kingdom
Insurance Company Representative	Dropbox	Processor	United States
Insurance Company Representative	Eat Sleep Breathe	Processor	United Kingdom
Insurance Company Representative	Google Drive	Processor	Ireland
Insurance Company Representative	Mailchimp	Processor	United States
Insurance Company Representative	Paypal	Processor	Ireland
Insurance Company Representative	Xero	Processor	United States
Insurance Company Representative	Zendesk	Processor	United States
None	DHL	Processor	United Kingdom
None	DPD	Processor	United Kingdom
None	Dropbox	Processor	United States
None	Google Drive	Processor	Ireland
None	Mailchimp	Processor	United States
None	Satago	Processor	United Kingdom
None	Xero	Processor	United States
Temporary Workers	Google Drive	Processor	Ireland
Suppliers	Dropbox	Processor	United States
Suppliers	Eat Sleep Breathe	Processor	United Kingdom
Suppliers	Google Drive	Processor	Ireland
Suppliers	Xero	Processor	United States

When a Processor or Controller is in a country outside the EU, we apply the necessary safeguards which may include, confirming whether the EC approves of transfers to the country, whether we need to use the EC's model contracts or, if the transfer is internal to our organisation, commitment to Binding Corporate Rules. Details of these safeguards may be obtained by contacting us directly.

Cookie declaration

How do we look after personal data?

We limit the amount of personal data collected only to what is fit for the purpose, as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal data only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal data for historical or statistical purposes we ensure that the personal data cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal data.

How can you access your personal data?

You have the right to request access to any of your personal data we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.

If you would like to make a request to see what personal data of yours we might hold, you may make a request from our company website.

Where you have previously given your consent to process your personal data, you also have the right to request that we port or transfer your personal data to a different service provider or to yourself, if you so wish.

Where it may have been necessary to get your consent to use your personal data, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal data without affecting the lawfulness of processing based on consent before your withdrawal.

Our Supervisory Authority

You have the right to lodge a complaint with any Supervisory Authority. See our Supervisory Authority contact details below.

Information Commissioner’s Office 
Water Lane, Wycliffe House 
Wilmslow - Cheshire SK9 5AF 
United Kingdom
casework@ico.org.uk
+44 303 123 3113
www.ico.org.uk